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Staff Access Control

Loyalty system feature:

Staff Access Control for Your Loyalty Program

Let your team scan customer QR codes and add points at the counter, while your customer list, data and settings stay safely with you.
Start using loyalty system for FREE

Safe access for staff

Staff only scan and reward customers

Scan logs per staff member

Role-based access for your loyalty app

What staff can do

  • Scan customer QR codes to add points
  • Redeem coupons and rewards at the counter
  • Add points fast during a busy shift
  • Work from their own staff login

What staff cannot do

  • See your full customer list
  • Open customer personal data
  • View business analytics and reports
  • Change your program or account settings

Want to launch a loyalty program for your business?
Set it up in just a few minutes!

Loyalty feature Staff Access Control - suitable for:

Loyalty system for Coffee shops
Coffee shops
Loyalty system for Restaurants
Restaurants
Loyalty system for Services
Services
Loyalty system for Hair salons
Hair salons
Loyalty system for Gyms
Gyms
Loyalty system for Small businesses
Small businesses
Loyalty system for Wellness centers
Wellness centers
Loyalty system for Gas stations
Gas stations
Loyalty system for Hotels
Hotels
Loyalty system for Retail
Retail
Loyalty system for Grocery store
Grocery store
Loyalty system for Beauty salon
Beauty salon
Safe access for staff

Your team scans, you stay in control

Staff use a simple login to scan customers and hand out rewards during the shift. Everything they do is tied to their account, so you keep a clear, accountable record without giving anyone the keys to your whole business.

  1. 1Give a team member their own staff access
  2. 2They scan customers and add points at the counter
  3. 3You review per-staff scan logs whenever you like
Get started free
Cafe staff member scanning a customer’s phone QR code with a tablet to add loyalty points

Other features

Menu & Price List

Menu & Price List

Keep your offer always up to date in your loyalty app – no extra websites or QR codes needed.
Analytics & Stats

Analytics & Stats

Get full insights into customer behavior and your loyalty program performance.
Coupon Management

Coupon Management

Create and manage your rewards easily. Coupons are part of the loyalty program you select – whether it's for points, visits, birthdays, or onboarding. Customize each one to fit your business and reward strategy.
News & PUSH Notifications

News & PUSH Notifications

Stay in touch with your customers by sending exciting updates, new rewards, or loyalty program changes directly to their inbox or phone.
Maps Reviews

Maps Reviews

Encourage your loyal customers to leave positive reviews and improve your online reputation.
Visit History Tracking

Visit History Tracking

Track every customer visit, point reward, or coupon redemption – even by staff member.

Best loyalty programs for Staff Access Control

Stamp Card Loyalty Program
Points Loyalty Program
Cashback Loyalty Program
Reward for spent Loyalty Program
Reward for visit Loyalty Program
Fixed Discounts Loyalty Program
Reward for sign-up Loyalty Program
Special occasion Loyalty Program
01. Loyalty module

Virtual Stamps Card

The stamp card loyalty module in a loyalty application rewards customers with virtual stamps for each purchase, unlocking discounts or free items as they collect stamps. This digital system enhances engagement, boosts customer retention and offers convenience and easy tracking.

02. Loyalty module

Collecting Points

The Collecting Points loyalty module allows customers to earn points based on their purchases, with the flexibility to define the value of each point (e.g., 1 point = $1). You can set up a variety of items or rewards that customers can redeem with their accumulated points.

03. Loyalty module

Tiered Cashback

The Cashback loyalty module rewards customers with a percentage of their purchase amount back as credit for future use. You can customize the cashback value or set up a tiered cashback system, where customers earn higher cashback percentages as they spend more.

04. Loyalty module

Reward for Spend

The Reward for Spend loyalty module encourages higher spending by granting customers a coupon each time they reach a defined spending threshold (e.g., $50). This strategy motivates repeat purchases and gives customers a tangible goal to work toward, increasing overall engagement and sales.

05. Loyalty module

Reward for Visit

With the Reward for Visit loyalty module, customers receive a reward after a certain number of QR code scans during their visits. For example, after 5 visits, they unlock a coupon. This system promotes frequent returns and helps build a consistent customer base.

06. Loyalty module

Fixed Discounts

The Fixed Discounts loyalty module allows you to assign specific discount rates to different customer groups. For example, VIP members may receive a 10% discount on all purchases. This approach lets you personalize rewards, recognize loyalty, and incentivize upgrades to higher tiers.

07. Loyalty module

Onboarding Promo

The Onboarding Promo module gives new users an instant incentive by providing a one-time coupon after registration. This welcome gift helps convert signups into active users by giving them a reason to make their first purchase quickly.

08. Loyalty module

Special Occasion

The Special Occasion loyalty module enables you to surprise your audience with a one-time coupon on selected holidays or celebrations (e.g., birthdays, Valentine’s Day, or store anniversaries). It adds a personal touch and strengthens emotional connections with your brand.

Security and control, built in

Keep data safe

Customer data and program settings stay with you — never exposed on a staff device.

Staff permissions that stay accountable

Per-staff scan logs make it easy to see who did what, and to spot mistakes fast.

Run with peace of mind

Give staff what they need to serve customers — without putting your data at risk.

Staff access control lets you give your team exactly the access they need and nothing more. Staff can scan customer QR codes to add points and redeem rewards, but they cannot see your customer list, personal data, analytics or program settings.

That keeps your business data secure and your daily operations accountable. Every scan is logged to the staff member who made it, which reduces errors, discourages fraud and gives you real peace of mind.

Want to launch a loyalty program for your business?
Set it up in just a few minutes!

Any questions? Check out the FAQ

Use modern and fun technology to make your loyalty program exciting. BonusQR is an app that automatically gets your customers involved.

Gamified loyalty programs—like collecting stamps, tracking visits, or spending milestones—make customers feel rewarded for their effort. People love the feeling of unlocking a reward!

The app shows them their current progress and what rewards they can get next. That way, they feel like part of a game.

You can also set up random prizes—and you’ll see how happy your winners are!

It’s easy! As soon as you create your profile in BonusQR and set up your loyalty program, you can start right away.

In the PROMOTION section, you’ll find flyers and stickers with your QR code. When customers scan it, they’ll see your loyalty offer and can join your club with just one click. All instructions are easy to understand – they appear both in the app and on the printed flyers.

Don’t forget to share your loyalty program on social media and your website. You’ll find a special link in the same section, which you can use to promote your loyalty offer online.

Always start by choosing one main loyalty program – something long-term that works for every visit and is interesting for most customers. Good choices are Points or Cashback, because they let you reward all customers every time they come.
Then, add an onboarding reward – a gift for new members when they join your loyalty club. The first step is always the hardest, so a special welcome bonus helps a lot.
Finally, make your program fun and playful! Add gamification elements like:
Stamp collection
Rewards for spending a certain amount
Surprise wins
Birthday gifts
This mix keeps customers engaged and happy to come back.

Your loyalty program should be simple, clear, and easy to join.

Use an app with quick sign-up, the option to save the loyalty card to Apple or Google Wallet, and even let customers join without downloading anything—like with BonusQR.

Make sure your program is:
Easy to understand – no complicated rules.
Transparent – no hidden conditions.
Motivating – rewards should feel worth it.

Examples:
Every 10th coffee free
Cashback from each payment
2 points for every €1 spent

Set rewards that are interesting for all types of customers.

Need help choosing the right loyalty setup for your café or business?
Try a free consultation with the BonusQR team!

You can use the BonusQR loyalty program for free, and you’ll usually see results within the first 2 weeks. It depends on your business type and how attractive your loyalty offer is.

Thanks to detailed statistics, you’ll see if new customers are joining each month and how many returning customers are coming back. If people are returning, your loyalty program is working well. Your next step is to help your loyalty club grow.

If you want to unlock even more features, you can choose a paid plan for €19 or €69 per month. This gives you access to tools like push notifications, special coupons, early access sales, and more – which can help boost customer engagement even faster.

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Want to launch a loyalty program for your business?
Set it up in just a few minutes!